Compliance documents for supplier onboarding

The quality certificate

Orders are handled under Conquest Seal's AS9100D quality management system, whose certificate scope includes distribution: "Manufacturer/distributor of O-rings, custom molded rubber and plastic products for the aerospace, defense and commercial applications." Conquest Seal cuts gaskets in house on its own waterjet in Orange, California; the O-rings, molded rubber and plastic parts are supplied as a distributor. The certificate, CONQ-001, is on the certificate page with its PDF, its dates and its listing in the OASIS database.

Certificate of conformance and material certification

A certificate of conformance (CoC) is the supplier's signed statement that the parts shipped conform to your purchase order and the specification it names. A material certification is a different document: it comes from the manufacturer and states the compound, and a batch test report adds the measured results for the batch. You need them because your contract or purchase order asks for them, so the requirement comes from the order rather than from the part.

Conquest's certificate of conformance ships with every order, naming the part number, the specification, the manufacturer, the lot and the quantity. On elastomer parts it prints the manufacturer's cure date, so receiving can check the lot's age against your program's limit. For specification parts the manufacturer's own certificate ships with it, and for cut gaskets the sheet maker's material certification does; the sheet maker's compound data sheet is available on request. A batch test report goes with the order where the program requires it and the manufacturer issues one, and an AS9102 first article report is available on request.

Sources: Conquest Seal quality-system records.

The certificate of conformance guide shows what each line on the certificate proves, and the shelf-life guide explains how cure dates are read. How the figures in guides like these are sourced, dated and reviewed is set out in the editorial policy.

Checking lot traceability on an order

Lot traceability is checked on paper: the lot number on Conquest's certificate of conformance leads to the manufacturer's certificate for the same lot, and from there to the company that made the parts. At Conquest, traceability runs from the manufacturer's certificate through receipt and shipment, and every lot is received against the purchase order and the specification, with identity, quantity and paperwork checked. Conquest's purchase orders to its own suppliers require certificates and batch and cure dates on every item, so the maker's lot data arrives with the parts.

Conquest can also supply the manufacturer's certification on the raw material, or from the maker of the finished part. On a defense contract, name the traceability clause or procurement note with the quote and list the documents you need; the lot traceability guide covers what the common clauses ask for.

Counterfeit parts prevention

Conquest Seal works to a written procedure for preventing counterfeit products, covering monitoring, detection and awareness. Its purchase orders bar suppliers from shipping counterfeit or suspect counterfeit goods or removing a previous seller's name or identification, and every order to a supplier requires certificates and batch and cure dates, so a lot proves its pedigree at receiving. The clauses behind that are on the supplier requirements page. If your contract flows down a counterfeit standard, name it with the quote.

RoHS, REACH and conflict minerals statements

RoHS, REACH and conflict minerals statements are available on request. Ask with the quote or send your own form, and name the part numbers or compounds the statement should cover, since the answer depends on the compound and its manufacturer. On the supply side, Conquest Seal's purchase orders can require a supplier's material declaration of RoHS compliance, as the supplier requirements page sets out.

Record retention

Conquest Seal keeps the quality records behind each order, including its certificates of conformance and the manufacturers' certificates. Certificates are kept permanently for customers whose contracts require it, and for 15 years otherwise. Digital records have been kept indefinitely since 2020. Under Conquest Seal's Procurement Quality Clauses (F-840-005-F), its own suppliers must keep their quality records for at least 10 years and make the documentation behind a certificate available to Conquest Seal or a government representative on request.

Export-controlled drawings

Please don't send a drawing marked ITAR, EAR, CUI or export-controlled. For those parts, call (714) 632-9830.

Sending your questionnaire

Send the supplier questionnaire, the survey or the list of documents your file needs through the contact page or with a quote request, with the part numbers you plan to buy. Documents that depend on the part, such as the material statements and the manufacturer's certificate, come back tied to those part numbers. A Conquest representative replies, not an auto-responder. If you are adding Conquest as a second source for a part you already buy, the second source page sets out what ships with each order and how a part number crosses.

Documents to download

• Certificate CONQ-001 (PDF), 181 KB.
• Procurement Quality Clauses F-840-005-F (PDF), 166 KB, what Conquest Seal requires of its own suppliers.